Every student, every application — from intake to enrollment
Separate student identity from application records. Six-step application wizard, stage pipeline from draft to completed, counselor and agent assignment, document verification, and offer/visa tracking — built for agencies processing hundreds of applications across branches.
6
wizard steps
8
pipeline stages
Multi
apps per student
Sarah M.
BSc CS
Raj P.
MBA
Li Wei
Diploma IT
Why agencies lose applications before enrollment
Education consultancies process dozens of applications per intake — but without a dedicated workspace, counselors chase status updates across email, WhatsApp, and spreadsheets.
Applications lost in email threads
Problem: Counselors track application status in WhatsApp groups and shared spreadsheets. When a university asks for an updated document, nobody knows which version was last submitted.
Solution: Every application lives in one workspace with current stage, assigned counselor, institution, and programme. Document inbox syncs from the lead profile — verified, pending, or rejected at a glance.
One student, multiple destinations
Problem: A student applies to three universities in two countries — each with different intakes, document requirements, and offer deadlines. Tracking them on one row in Excel breaks down fast.
Solution: Student record holds identity and academic background. Create multiple applications per student — each with its own institution, intake, stage, and assignment without re-entering personal details.
Owners can't see application pipeline health
Problem: Leadership asks how many applications are under review vs waiting on offers — and someone exports a list that is already out of date by the time the meeting starts.
Solution: Education reports show applications by stage, offer acceptance rate, visa cases, and branch performance — with drill-downs to filtered application lists.
Student identity separate from application process
A student record holds contact, academic background, and English scores. Each application links to an institution, programme, intake, and its own pipeline stage.
Student record
Raj Patel
STU-0089
Linked lead: LD-000235
Monash University
MBA
RMIT
Master of Commerce
Deakin University
MBA
Student = person identity. Application = process record with institution, stage, and assignments. One student, many applications.
Track every application from draft to completed
Move applications through draft, ready for submission, submitted, under review, offer received, offer accepted, visa processing, and completed — with full stage history.
Submitted applications
Application lodged with the institution — awaiting acknowledgement or initial review.
Stage history: Every stage change is logged with old stage, new stage, and who made the change — full audit trail for compliance.
Sarah M.
BSc CS
Raj P.
MBA
Li Wei
Diploma IT
Education reports show the full enrollment funnel
Total students, applications created, offers issued, acceptance rate, active visa cases, and travel-ready students — updated as your team works.
Total students
173
Applications created
124
Offers issued
37
Offer acceptance
64.9%
Active visa cases
29
Travel-ready
16
The Applications page your processing team opens daily
Filterable list with stage badges, counselor assignment, and relative dates — built for agencies managing applications across multiple intakes.
- Filter by current stage — draft through completed and cancelled
- Columns: applicant name, application number, programme, counselor, stage, date
- Create new applications via six-step wizard or from lead conversion
- Link to application detail with Information, Academic, English, and Documents tabs
Applications workspace
124 total applications
| Applicant | Programme | Counselor | Stage | Updated |
|---|---|---|---|---|
Sarah Mitchell APP-1042 | BSc Computer Science | Kolimuddin | Submitted | 2 days ago |
Raj Patel APP-1038 | MBA | Atikur | Offer received | 5 days ago |
Li Wei APP-1051 | Diploma IT | Shinbir | Under review | 1 week ago |
Amira Khan APP-1029 | Foundation Business | Kolimuddin | Draft | Today |
Application setup guided from programme to submission
Program & interest, personal information, emergency contacts, background & English, additional information, and documents & assignment — prefilled when converting from a lead.
Step 1 — Program & interest
Application setup with destination country, institution, programme, and intake — cascading selects from your partner database.
- Passport photo upload with crop
- Mode of study: full-time, part-time, research
- Counselor, agent, and workflow template assignment
Lead prefill: Open wizard with ?lead_id= after CRM conversion — interest and documents carry over.
Four tabs on every application detail page
Information, Academic, English, and Documents — plus a pipeline strip showing current stage alongside offer, payment, and visa status.
Information tab
Application metadata, institution, programme, intake, assignments, and current pipeline stage with offer/payment/visa status.
Pipeline strip: Current stage plus offer status, payment status, and visa status shown together on the application detail header.
How applications fit your agency workflow
The application module connects CRM conversion, institution data, document verification, offers, and visa — not a standalone form builder.
Convert from lead
Qualified lead converts to student — personal details, academic background, and documents carry over. No re-entering data.
Create application
Six-step wizard: programme selection from institution library, guardians, English scores, document verification, and assignment.
Track through pipeline
Move stages from draft to submitted, under review, offer received, and accepted — stage history logged for every change.
Offer, visa & enrollment
Offers workspace manages acceptances and deposits. Visa cases link to applications. Student portal shows live status.
Everything your team needs without leaving the workspace
Convert leads, filter by stage, verify documents, and assign counselors and agents on every application.
Convert from lead
Lead wizard data prefills the application — student record created in one compose call.
Filter by stage
Applications list filters by current stage — draft through completed and cancelled.
Verify documents
Document inbox on wizard step 5 — pending, verified, rejected, or need resubmission.
Assign team
Counselor, agent, supplier, branch, and processing officer on every application.
How each role uses Students & Applications
Counselors, processing officers, branch managers, and owners — everyone works from the same application data with the visibility they need.
Counselor
Scenario: You converted three leads this week and each needs applications to different institutions — with documents still being collected for two of them.
With edazent: Create applications from the lead with prefilled wizard data. Filter your applications list by stage. Document inbox shows what's verified vs pending before submission.
Processing officer
Scenario: Twenty applications are ready for institution submission today — you need to confirm documents are verified and the correct intake is selected.
With edazent: Applications at Ready for submission stage with document verification status on step 5. Institution and programme data comes from your central partner database.
Branch manager
Scenario: Your Dhaka branch has 36 applications under review but only 8 counselors — you need to redistribute workload without losing track of deadlines.
With edazent: Filter applications by branch and counselor. Education reports show branch performance — applications, offers, and visa approvals per office.
Agency owner
Scenario: Quarterly review: which institutions convert best, what's the offer acceptance rate, and how many students are visa-ready this intake?
With edazent: Education reports: pipeline by stage, institution and programme performance, offer funnel, visa/travel KPIs — drill down to filtered lists.
Applications connect to the rest of edazent
Application management doesn't happen in isolation — it sits alongside CRM, institutions, documents, offers, visa, and reporting.
CRM Pipeline
Convert nurtured leads to students — interest, documents, and counselor assignment carry forward.
Learn moreInstitutions & Programmes
Central partner database powers institution, programme, and intake selects in the application wizard.
Learn moreDocument Management
Lead documents sync to application wizard — verification before submission to institutions.
Learn moreReports & Analytics
Education reports: pipeline stages, offer funnel, institution performance, and branch comparison.
Learn moreAgency success story
“We not only record client information and documents but increased work efficiency at each level.”
— Jannie Chen, Admin & Operations Manager at Monkey King Student Services
40% faster processing
Applications: spreadsheets vs system
See how a dedicated application workspace compares to email threads, WhatsApp updates, and shared Excel trackers.
Manual / Spreadsheets
1/8
features covered
Generic CRM
2/8
features covered
edazent
7.5/8
features covered
| Feature | Manual | Generic CRM | edazent |
|---|---|---|---|
| Lead pipeline CRM | |||
| Application lifecycle tracking | Spreadsheets | Basic | Full wizard + stages |
| Institution & programme database | |||
| Document rules engine | |||
| Website ↔ CRM sync | |||
| Commission income pool & payout schemes | Excel | ||
| Student portal | Add-on | ||
| Agent portal |
Swipe horizontally to compare features
14 capabilities purpose-built for education & migration agencies.
View full comparisonOne connected system
Your agency website, office CRM, and client portals — one system, one database
Applications your counselors create here are what students and partners see in their portals.
Stop losing applications between counselors and channels
One workspace from enrolled student to visa grant. Start your free trial — CRM, applications, documents, and commission connected from day one.
- No credit card required
- Cancel anytime
- Setup in minutes
Why agencies switch
10
Agency partners
20+
Platform modules
2
Office locations
7 days
Free trial
Education & migration agencies in Bangladesh, Malaysia, and Australia trust edazent.