Commission from university payment to partner payout — traceable, auditable, dispute-free
Income pools, payout schemes, application-level agent_share, claims workflow, and commission payouts for agents, counselors, and staff — so finance closes month-end without spreadsheet arguments.
5
commission workspaces
4
claim status stages
95%
calculation accuracy
Q2 Income Pool
$18,400 pending
Why commission breaks down at month-end
Education agencies earn from university commission — but when calculations live in spreadsheets and partners can't see their share, every payout cycle becomes a dispute.
Commission math lives in Excel
Problem: Finance recalculates agent and counselor shares every month. Institution rates differ by programme. Nobody trusts the numbers — and disputes delay partner payments.
Solution: Institution and programme commission rules feed payout schemes. Application commissions calculate agent_share, counselor_share, and company profit per enrollment — automatically.
University payments with no visibility
Problem: Claims sit in email threads: submitted to the university, approved but not received, overdue with no follow-up owner. Leadership can't see what's in the income pool.
Solution: Income Pool workspace with tabs for received, pending, approved, and overdue claims. KPIs: total received, pending claims, approved not received, and available for distribution.
Partners can't see what they earned
Problem: Sub-agents call every month asking about payout status. Counselors don't know their incentive until finance sends a PDF. Transparency erodes partner trust.
Solution: Commission payouts with payee_type agent, counselor, or staff. Agents see earnings in the agent portal. Dashboard shows top performing agents and recent payout activity.
Dashboard, income pool, application commissions, payouts, and reports
The commission module is not a calculator add-on — it's a full revenue operations stack from university claim to partner disbursement.
Dashboard
Agency-wide commission overview — income and payout charts, top agents, pending claims, net profit summary, and recent activity timeline.
- KPIs: total income, pending claims, payouts disbursed, net profit
- Income overview by month: received, pending, approved
- Payout overview stacked by agents, counselors, and staff
- Top performing agents and income by institution
Q2 Income Pool
$18,400 pending
Commission dashboard — income, payouts, and net profit at a glance
Agency owners and finance see total income, pending claims, disbursed payouts, and net profit — with charts by month and institution.
- Date range filter for period comparisons and branch review
- Income overview: received, pending, and approved by month
- Payout overview stacked by agents, counselors, and staff
- Top performing agents, pending claims, and recent activity feed
Total Income
RM 284,500
+12% vs last month
Pending Claims
RM 42,800
Payouts Disbursed
RM 198,200
38 payouts
Net Profit
RM 86,300
Track every university commission claim — pending to received
Finance submits claims, tracks approval and payment from institutions, and flags overdue balances before they slip through the cracks.
Income pool: pending
Claim submitted to the institution — awaiting university approval or payment confirmation.
Agency control: Finance moves claims through the workflow — submit to institution, mark approved, confirm payment received, then distribute to agents and counselors with full audit trail.
Income Pool
RM 284,500 total · RM 42,800 pending
| Claim | Institution | Gross | Status |
|---|---|---|---|
CLM-2025-0142 Paid 4 Mar | Monash University | RM 18,400 | Received |
CLM-2025-0138 Due 18 Mar | University of Melbourne | RM 12,600 | Approved |
CLM-2025-0129 Submitted 28 Feb | RMIT University | RM 9,800 | Pending |
CLM-2025-0115 14 days overdue | Deakin University | RM 6,400 | Overdue |
Auto-split gross commission to agents, counselors, and company
Payout schemes define distribution percentages. When payment is received, commission splits automatically — recorded in application commissions and commission payouts.
Define payout schemes
Set distribution rules for how commission splits between company, agents, counselors, and staff — by country, tier, or partner.
Student enrolls
When a student completes enrollment, the application links to the correct commission scheme and partner attribution.
University pays — income pool
Commission claims enter the income pool with status tracking: submitted, approved, payment received, or overdue.
Auto-split to stakeholders
Gross commission splits to company profit, agent commission, counselor incentive, and staff — all recorded and auditable.
Approve & disburse payouts
Finance approves payout runs. Agents and counselors see their earnings in their portals — transparent and dispute-free.
Example distribution
Monash University — CLM-2025-0142 pays RM 18,400 → scheme distributes:
Recorded in application commissions, income pool claim, and commission payouts — auditable end to end.
Commission Payouts
RM 198,200 disbursed this period · 12 pending approval
| Recipient | Type | Amount | Status |
|---|---|---|---|
ABC Overseas 5 Mar 2025 | Agent | RM 7,360 | Paid |
Sarah Chen 4 Mar 2025 | Counselor | RM 2,520 | Approved |
Pacific Edu 3 Mar 2025 | Agent | RM 4,800 | Processing |
Processing Team 2 Mar 2025 | Staff | RM 1,200 | Pending |
Approve and disburse to agents, counselors, and staff
Every payout records payee type, linked claim, payment method, and status — from pending approval through paid.
- Directory tabs: pending, approved, paid, processing, cancelled
- Payee badges: agent (green), counselor (violet), staff (sky)
- Create payout from approved claims or manual adjustment
- Agents see paid amounts in the agent portal — no status calls
Four payout stages your finance team controls
Clear status progression means partners know where their payment stands — and finance has an audit trail for every disbursement.
Payout created — finance reviews amount, payee, and linked claim before approval.
Approved for disbursement — ready for bank transfer or payment run.
Payment initiated — awaiting bank confirmation or batch completion.
Funds disbursed — payee notified. Visible in agent portal and counselor profile.
Agent and counselor commission share per enrollment
Every converted application generates a commission record — linked to the recruiting agent, commission rule, and payout scheme.
- Gross commission, agent share, counselor incentive, and company profit
- Statuses: calculated, pending, paid, cancelled
- Filter by application, commission rule, and status
- Institution and programme commission terms feed the calculation
Income Pool
RM 284,500 total · RM 42,800 pending
| Claim | Institution | Gross | Status |
|---|---|---|---|
CLM-2025-0142 Paid 4 Mar | Monash University | RM 18,400 | Received |
CLM-2025-0138 Due 18 Mar | University of Melbourne | RM 12,600 | Approved |
CLM-2025-0129 Submitted 28 Feb | RMIT University | RM 9,800 | Pending |
CLM-2025-0115 14 days overdue | Deakin University | RM 6,400 | Overdue |
How the Commission Engine fits your agency workflow
Configure rules once, calculate on enrollment, track university payments, and pay partners — with every step auditable.
Configure rules
Set institution and programme commission terms — type, rate, payer, claim trigger, and delay days. Assign payout schemes with distribution percentages.
Student enrolls
Application links to recruiting agent and commission scheme. Application commission calculates gross, agent_share, and counselor incentive automatically.
Submit claim
Finance submits claim to the institution. Income pool tracks pending → approved → received with due dates and overdue flags.
Distribute & pay
Received commission splits per scheme. Commission payouts created for agents, counselors, and staff — pending → approved → paid.
Everything finance needs without leaving the commission module
Submit claims, mark payments received, approve payouts, and export reports — connected to applications, partners, and institutions.
Submit claims
Create and submit commission claims from enrolled applications — linked to institution and gross amount.
Approve payouts
Review pending commission payouts by payee type. Approve agent, counselor, and staff disbursements in one workspace.
Mark received
Confirm university payment in the income pool — moves claim to received and unlocks distribution.
Run reports
Export commission reports by date range, institution, and payee — for reconciliation and branch review.
How each role uses the Commission Engine
Finance, partnership managers, counselors, and agency owners — everyone works from the same commission data with the visibility they need.
Finance manager
Scenario: Month-end: four agents dispute their payout and two claims are overdue from universities. You need income pool status, application-level proof, and what was actually disbursed.
With edazent: Income Pool with overdue tab and claim detail pages. Commission payouts filtered by payee and status. Dashboard net profit summary ties income to disbursements.
Partnership manager
Scenario: A new sub-agent asks why their March payout differs from February. You need to show application-level agent_share and claim status without opening five spreadsheets.
With edazent: Agent profile Commission tab mirrors application commissions and payout history. Top performing agents on dashboard shows revenue and students by partner.
Counselor
Scenario: You converted three students this intake and want to know your counselor incentive — but finance hasn't sent the breakdown yet.
With edazent: Counselor profile Commission tab lists counselor_share per application. Payout status visible when finance approves disbursement.
Agency owner
Scenario: Leadership asks: how much commission is pending from universities, what's our net profit this quarter, and which partners drive the most revenue?
With edazent: Commission dashboard KPIs, income by institution chart, and top agents table. Reports workspace exports period comparisons for board review.
Commission connects to the rest of edazent
Commission doesn't happen in isolation — institution rules, partner attribution, applications, and finance all feed the payout engine.
Institutions & Programmes
Default commission type, rate, payer, and claim trigger at institution level — programmes inherit or override.
Learn morePartners & Agents
Agent plans, attribution, and portal access — agent_share flows from application to payout per partner.
Learn moreStudents & Applications
Enrollment triggers commission calculation. Applications carry recruiting agent_id for accurate splits.
Learn moreFinance
Student invoices and university commission run in separate engines — reconcile fees and income pools clearly.
Learn moreAgency success story
“Support responds within minutes. edazent helped manage projects, tasks, sales, financials and reporting all in one place.”
— Tanvir Ahmed, Business Development Manager at ZTA Education Consultants
24/7 support rating: 10/10
Commission: spreadsheets vs system
See how a dedicated commission engine compares to Excel calculations, email claim threads, and manual partner payouts at month-end.
Manual / Spreadsheets
1/8
features covered
Generic CRM
2/8
features covered
edazent
7.5/8
features covered
| Feature | Manual | Generic CRM | edazent |
|---|---|---|---|
| Lead pipeline CRM | |||
| Application lifecycle tracking | Spreadsheets | Basic | Full wizard + stages |
| Institution & programme database | |||
| Document rules engine | |||
| Website ↔ CRM sync | |||
| Commission income pool & payout schemes | Excel | ||
| Student portal | Add-on | ||
| Agent portal |
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14 capabilities purpose-built for education & migration agencies.
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Your agency website, office CRM, and client portals — one system, one database
Commission runs on the same application records your counselors and partners already track.
Start using the Commission Engine
Automate agent and counselor payouts with full traceability. Start your free trial — institutions, partners, applications, and commission connected from day one.
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Platform modules
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